Clinical Documentation Requirements

Congratulations on your decision to enhance your healthcare knowledge and skills. We are excited to welcome you to the upcoming program class(es). As part of your registration, there is an important requirement for maintaining registration and ensuring your successful participation in the class.  

To comply with our clinical documentation standards and ensure a safe and effective learning environment for all students, it is mandatory for all participants to provide the required health documentation. This documentation is essential for your clinical placements and must be completed by the specified deadline. Failure to do so will result in your being removed from program classes. If you are removed from program courses, you will not be allowed to re-register until the documentation is complete and only if space is available and placement capability. View Clinical Documentation Standard (PDF).  

Step 1: Viewpoint Purchase

Access Viewpoint

Step 2: Complete & Upload Health Information 

  • You must upload all required health documentation to the Viewpoint platform by the documentation deadline.  Documentation is not complete until it has been approved. This includes but is not limited to immunization records, health screenings, and any other pertinent health information.  
  • Please ensure that all documents are submitted in a timely manner to avoid any delays in system approval or your clinical placements. 

Next Steps 

  • Schedule your American Heart Association BLS Provider CPR class (if your current certification will expire before the documentation period).
    View FVTC's CPR classes.
  • Schedule appointments to get your TB test done. 
    You can get this done at your place of employment, your healthcare provider, or FVTC's Campus Care Clinic. FVTC offers free TB testing at our Campus Care Clinic. An appointment is required and can be scheduled by calling our provider, Prevea, at 833-625-0628. 
  • Check your required immunizations to make sure you have them. 
    Acceptable proof of vaccination is available from the Wisconsin Immunization Registry or your personal care provider (PCP). Documentation must have your identifying information on it, including name and date of birth.     

Documentation Required by Program

Dental Assistant

Clinical documentation must be submitted electronically through Viewpoint, which is an online documentation tracking system. You will find forms and instructions in your Viewpoint Health Portal.  

Health work requirements include: 

  • Background Information Disclosure (BID)
  • Proof of COVID-19 Vaccination
  • American Heart Association CPR (must be AHA)
  • Criminal background check
  • FVHCA Orientation Forms (Form A&B)
  • Health History Form
  • Hep B Documentation Statement
  • Influenza Vaccine
  • MMR
  • Release of Information
  • Tdap
  • TB Test
  • Varicella 
     
Dental Hygiene

Clinical documentation must be submitted electronically through Viewpoint, which is an online documentation tracking system. You will find forms and instructions in your Viewpoint Health Portal. 

Year One:

  • FVHCA Orientation Forms (Form A&B)
  • Handbook Acknowledgement/Understanding
  • Health Division Technology Confindentiality Statement
  • Health History
  • Hep B Documentation Statement
  • MMR
  • Release of Information
  • Tdap
  • Technical Standards Criteria Statement of Understanding
  • Varicella 

Year 2 (in addition to documents above):

  • American Heart Association CPR (must be AHA)
  • Background Information Disclosure (BID)
  • Influenza Vaccine
  • TB Test
  • Student Permission Form
Health Information Technology

Clinical documentation must be submitted electronically through Viewpoint, which is an online documentation tracking system. You will find forms and instructions in your Viewpoint Health Portal. 

  • Background Information Disclosure (BID)
  • FVHCA Orientation Forms (Form A&B)
  • Handbook Acknowledgement/Understanding
  • Health Division Technology Confidentiality Statement
  • Health History
  • Hep B Documentation Statement
  • Influenza Vaccine
  • MMR
  • Release of Information
  • Tdap
  • Technical Standards Criteria Statement of Understanding
  • TB Test
  • Varicella 
  • Academic Honesty
Medical Assistant

Clinical documentation must be submitted electronically through Viewpoint, which is an online documentation tracking system. You will find forms and instructions in your Viewpoint Health Portal.  

Health work requirements include: 

  • Background Information Disclosure (BID)
  • Proof of COVID-19 Vaccination
  • COVID-19 Booster Reporting
  • American Heart Association CPR (must be AHA)
  • FVHCA Orientation Forms (Form A&B)
  • Handbook Acknowledgement/Understanding
  • Health Division Technology Confidentiality Statement
  • Health History
  • Hep B Documentation Statement
  • Influenza Vaccine
  • MMR
  • Release of Information
  • Tdap
  • Technical Standards Criteria Statement of Understanding
  • TB Test
  • Varicella 
  • Safety Accountability Statement Form
Medical Laboratory Technician

Clinical documentation must be submitted electronically through Viewpoint, which is an online documentation tracking system. You will find forms and instructions in your Viewpoint Health Portal. 

  • Background Information Disclosure (BID)
  • Proof of COVID-19 Vaccination
  • COVID-19 Booster Reporting
  • FVHCA Orientation Forms (Form A&B)
  • Handbook Acknowledgement/Understanding
  • Health Division Technology Confidentiality Statement
  • Health History
  • Hep B Documentation Statement
  • Influenza Vaccine
  • MMR
  • Release of Information
  • Tdap
  • Technical Standards Criteria Statement of Understanding
  • TB Test
  • Varicella 
Neurodiagnostic Technology

Clinical documentation must be submitted electronically through Viewpoint, which is an online documentation tracking system. You will find forms and instructions in your Viewpoint Health Portal. 

  • Background Information Disclosure (BID)
  • Proof of COVID-19 Vaccination
  • COVID-19 Booster Reporting
  • American Heart Association CPR (must be AHA)
  • FVHCA Orientation Forms (Form A&B)
  • Handbook Acknowledgement/Understanding
  • Health Division Technology Confidentiality Statement
  • Health History
  • Hep B Documentation Statement
  • Influenza Vaccine
  • MMR
  • Release of Information
  • Tdap
  • Technical Standards Criteria Statement of Understanding
  • TB Test
  • Varicella 
Nursing Program

Clinical documentation must be submitted electronically through Viewpoint, which is an online documentation tracking system. You will find forms and instructions in your Viewpoint Health Portal.  

Health work requirements include: 

  • Background Information Disclosure (BID)
  • Proof of COVID-19 Vaccination
  • COVID-19 Booster Reporting
  • American Heart Association CPR (must be AHA)
  • FVHCA Orientation Forms (Form A&B)
  • Handbook Acknowledgement/Understanding
  • Health Division Technology Confidentiality Statement
  • Health History
  • Hep B Documentation Statement
  • Influenza Vaccine
  • MMR
  • Release of Information
  • Tdap
  • Technical Standards Criteria Statement of Understanding
  • TB Test
  • Varicella 
  • Safety Accountability Statement Form
  • Acknowledgement of Risks
Occupational Therapy Assistant

Clinical documentation must be submitted electronically through Viewpoint, which is an online documentation tracking system. You will find forms and instructions in your Viewpoint Health Portal. 

Year One: 

  • Proof of COVID-19 Vaccination
  • COVID-19 Booster Reporting
  • FVHCA Orientation Forms (Form A&B)
  • Handbook Acknowledgement/Understanding
  • Health Division Technology Confidentiality Statement
  • Health History
  • Hep B Documentation Statement
  • MMR
  • Release of Information
  • Tdap
  • Technical Standards Criteria Statement of Understanding
  • Varicella 

Year Two (including documents listed above): 

  • Background Information Disclosure (BID)
  • American Heart Association CPR (must be AHA)
  • Influenza Vaccine
  • TB Test
Surgical Technology

Clinical documentation must be submitted electronically through Viewpoint, which is an online documentation tracking system. You will find forms and instructions in your Viewpoint Health Portal.  

Health work requirements include: 

  • Background Information Disclosure (BID)
  • Proof of COVID-19 Vaccination
  • COVID-19 Booster Reporting
  • American Heart Association CPR (must be AHA)
  • FVHCA Orientation Forms (Form A&B)
  • Health Division Technology Confidentiality Statement
  • Health History
  • Hep B Documentation Statement
  • Influenza Vaccine
  • MMR
  • Release of Information
  • Tdap
  • Technical Standards Criteria Statement of Understanding
  • TB Test
  • Varicella 
Substance Use Disorder Counseling

Clinical documentation must be submitted electronically through Viewpoint, which is an online documentation tracking system. You will find forms and instructions in your Viewpoint Health Portal.  

Health work requirements include: 

  • Background Information Disclosure (BID)
  • Proof of COVID-19 Vaccination
  • COVID-19 Booster Reporting
  • American Heart Association CPR (must be AHA)
  • FVHCA Orientation Forms (Form A&B)
  • Health Division Technology Confidentiality Statement
  • Health History
  • Hep B Documentation Statement
  • Influenza Vaccine
  • MMR
  • Release of Information
  • Tdap
  • Technical Standards Criteria Statement of Understanding
  • TB Test
  • Varicella 

Need Assistance?

On-Campus Help Sessions 

  • FVTC staff are available to provide assistance during the documentation period. 
  • Room B139 (use entrance 12)
  • View dates and times (PDF)

Viewpoint Support